[DATAGOV Core] Fw: Venue Booking Request
Stefania Milan
info at stefaniamilan.net
Tue Jan 20 14:21:41 CET 2026
900 EUR is feasible
On 20/01/2026 14:08, Meg Kitamura via Core wrote:
> Hi all,
>
> Framer Framed is confirmed for the 27th! Thank you Federico and Giulia
> for helping:)
>
> I can set up a meeting with Lydia to confirm final costs. @Stefania
> Milan <mailto:S.Milan at uva.nl>could you tell me what the (ultimate)
> maximum budget is? They seem to charge by the hour regarding
> audiovisual assistance but I don't know if we need them for the entire
> day. FYI, the minimum seems to be 3 hours x 50 euros. So the total
> would be a minimum of 750 euros (flat fee) and 150 euros (assistance)
> = 900 euros.
>
> Best,
>
> Meg
>
>
> ------------------------------------------------------------------------
> *From:* Lydia Markaki <lydia at framerframed.nl>
> *Sent:* Tuesday, January 20, 2026 10:02 PM
> *To:* Carina Nasser <c.romanachnasser2 at uva.nl>; Meg Kitamura
> <m.kitamura at uva.nl>
> *Cc:* Jiyoung Kim <jiyoung at framerframed.nl>
> *Subject:* Re: Venue Booking Request
> Dear Meg and Carina,
>
> Happy New Year to you as well! No worries about the late response, I
> understand it is a very busy period.
>
> Regarding the dates, I had already tentatively, booked them in our
> calendar so no worries for the delay.
> 27th of March from 09:30 to 17:00 works perfectly for us. The flat
> rental fee for a whole day symposium is as I mentioned in my previous
> email 750€ excl. VAT.
> The fee for the audio-visual technician is 50€ per hour with a minimum
> of 3 hours. For an 8 hour shift that would be 400€ excl. VAT.
>
> Regarding the costs, mentioning in my previous email, we offer in-kind
> the audiovisual equipement 75” TV Screen, speakers and 3 handheld
> wireless microphones for the speakers, central audio system,
> communication and PR of the event through our website, newsletter and
> social media accounts. Regarding the drinks, we offer for free water,
> tea and coffee for the participants. We do have a bar that we can set
> up where people can purchase extra beverages if they would like during
> the event, but since it is a day event maybe this is not necessary. If
> you would like to offer a free drink to the participants, the easiest
> way if for us to purchase and offer the drinks and then invoice you.
> Please let me know, if this is something you would like.
> Regarding the assistance, since it would be a whole day event
> collaborators usually offer a payment for the Framer Framed team
> person for floormnanagement (50€ per hour) but this also depends on
> the collaborators capability and the budget they have available to
> allocate for the event.
>
> Some extra questions from my part below for more production details:
> Could you please let me know how many speakers will be participating
> on the day and if all the speakers would be present or if you will be
> in need of a zoom connection?
> Could you please let me know how many people you would expect for the day?
>
> Unfortunately, since I am not working of Mondays I saw your email
> quite late to schedule a meeting… Nonetheless, please let me know if
> one of the following days work for you for a meeting to discuss details.
>
> Additionally, please let me know if you have any questions on the
> above or are in need of clarifications.
>
> Ricardo also contacted me via phone and we had a nice conversation.
> Thank you for reaching out!
>
> Looking froward to hearing from you.
>
> Have a lovely start to your week!
>
>
>
> Kind regards,
>
> *Lydia Markaki*
>
>
> Public Program Coordinator
>
>
>
> *Framer Framed*
>
>
> *- Open to all free of charge*
>
>
>
> e. lydia at framerframed.nl
>
>
> t. 020-7630973
>
>
>
> s. Oranje-Vrijstaatkade 71,
>
>
> 1093 KS, Amsterdam
>
>
>
> w. framerframed.nl <http://framerframed.nl/>
>
>
>
>
>
> <https://framerframed.nl/store/publications/>
> <https://framerframed.nl/en/exposities/between-fires/>
>
>
>
>
> On 14 Jan 2026, at 16:57, Carina Nasser <c.romanachnasser2 at uva.nl>
> wrote:
>
> Dear Lydia,
>
> It is a pleasure to meet you: I am Carina, Meg's colleague. I will
> be offering my support regarding any venue-related matters. Feel
> free to contact me if there are any issues or inquiries.
>
> I am available to meet online on January 20th.
>
> Kind regards,
> Carina Nasser
>
>
>
>
>
> ------------------------------------------------------------------------
> *From:* Meg Kitamura <m.kitamura at uva.nl>
> *Sent:* Wednesday, January 14, 2026 9:15:05 pm
> *To:* Lydia Markaki <lydia at framerframed.nl>
> *Cc:* Jiyoung Kim <jiyoung at framerframed.nl>; Carina Nasser
> <c.romanachnasser2 at uva.nl>
> *Subject:* Re: Venue Booking Request
>
> Dear Lydia,
>
> Happy new year! Apologies for the late response — a lot of our
> activities were put on hold due to it being the holidays and it
> took a while for me to gather enough information to respond to you.
>
> I completely agree regarding the thematic alliance. This is one of
> the reasons why we wanted to partner with your team at Framer Framed!
>
> We are currently thinking of holding a full day event on the 27th,
> from 10:00 till 16:00 (9:30 door opens and an extra hour at the
> end for clean up, if necessary).
> I know it took a while for us to get back to you, but do you still
> have an opening in your calendar?
>
> Regarding the technician’s fee, could you please let us know how
> much this would cost? Also, does this cost cover what you
> mentioned in your previous email (i.e., equipment, assistance,
> free drinks, and communication, etc)?
>
> A meeting to discuss the details may be a good option.
> I’m currently based in Japan until the end of the month but I am
> open to meet online. I am free, for instance, next Tuesday (Jan
> 20th) AM and early afternoon.
>
> Looking forward to our collaboration.
>
> All the best,
>
> Meg
> *From: *Lydia Markaki <lydia at framerframed.nl>
> *Date: *Saturday, December 6, 2025 at 20:27
> *To: *Meg Kitamura <m.kitamura at uva.nl>
> *Cc: *Jiyoung Kim <jiyoung at framerframed.nl>
> *Subject: *Venue Booking Request
>
> Dear Meg,
>
> My name is Lydia Markaki and I am coordinator of the public
> programme at Framer Framed.
> I am contacting you regarding your proposal to host the launch of
> your research project DATAGOV at Framer Framed.
>
> First of all, I would like to thank you for considering Framer
> Framed as a potential space for the launch of your research
> project. The thematic you are looking into is extremely
> interesting and very closely aligned with thematics that Framer
> Framed has inquired into in the past - such as the Really?
> <https://framerframed.nl/en/exposities/expositie-really-art-and-knowledge-in-time-of-crisis/> exhibition
> - and still looking into. I believe it would be a very fitting
> programme.
>
> Regarding the dates, the 26th and 27th of March are available in
> our calendar for hosting the event, with a preference on the 27th.
> Our flat rental fee for the main space for up to 50 ppl for 2 - 4
> hours is 400€ excl. VAT. For a whole day (4-8 hours) is 750€ excl.
> VAT.
> In addition, since we do not have an in-house
> audiovisual technician, I would like to kindly ask you whether
> there is a budget allocated to cover up the technician’s fee.
> Framer Framed is offering in-kind the use of the audiovisual
> equipment, three people from our team to assist on the day with
> setting up, welcoming people, tending the bar, facilitating etc,
> free water, coffee and tea for te participants and PR an
> communication.
>
> We can also set up a meeting to discuss details and explore
> possibilities.
>
> Looking forward to hearing from you and please let me know if you
> have any questions or are in need of clarifications.
>
> I am cc’ing my colleague Jiyoung Kim with whom we are working
> together on the public program to keep her on the loop.
>
> Have a lovely weekend ahead!
>
>
>
> Kind regards,
>
> *Lydia Markaki*
>
>
> Public Program Coordinator
>
>
>
> *Framer Framed*
>
>
> *- Open to all free of charge*
>
>
>
> e. lydia at framerframed.nl
>
>
> t. 020-7630973
>
>
>
> s. Oranje-Vrijstaatkade 71,
>
>
> 1093 KS, Amsterdam
>
>
>
> w. framerframed.nl <http://framerframed.nl/>
>
>
>
>
>
> <https://framerframed.nl/store/publications/>
> <https://framerframed.nl/exposities/expositie-shapeshifters/>
> <https://framerframed.nl/exposities/expositie-srefidensi-suriname-vrij-symbolen-van-50-jaar-surinaamse-onafhankelijkheid/>
>
>
>
>
>
>
>
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